The Deputy Clerk of the Board is Linda Barnes.
The Clerk is the clerical officer of the governing body and attends to duties necessary to ensure its proper functioning. The Clerk preserves the integrity of the local legislative process by issuing notices of pending matters and decisions made to assure timely public access; certifies to the passage of all acts, orders, and judgments made under the authority of the governing body; serves as the official repository for its official records and instruments of writing; and is custodian of its seal. The Clerk is assisted in the performance of his duties by a team of deputies who coordinate the myriad responsibilities related to the operation of the Board of County Commissioners.
The Clerk of the Board duties include:
Legislative Administration - Provide accurate and timely procedural, technical, and administrative support so that responsible, legally-sound decisions can be made to govern the community.
- Provides procedural and technical support in the scheduling, consideration, and transaction of business to ensure conformance with all statutory and legal requirements;
- Assures an "open and accessible" process by providing public notice of forthcoming issues so those impacted by decisions or policies of the County Government are able to participate;
- Tracks and coordinated the flow of all items through the legislative process, from introduction through to final disposition;
- Coordinated annual and weekly session schedules as well as the timetabling of a variety of reports, meetings, briefings, and other matters;
- Prepares and publishes an agenda for each meeting listing all matters scheduled for consideration;
- Certifies to the passage of all acts, orders, and judgments made by authority of the Board of County Commissioners; and,
- Processes and maintains all records of appointments made to subordinate boards and commissions within the structure of County Government or to organizations outside the County Government.
Management of Official Records - Provide high-quality, cost-efficient documentation of policy decisions and ensure access to the same in accordance with legal requirements.
- Prepares and publishes official proceedings of the Board of County Commissioners;
- Receives, records, catalogues, indexes, and archives records which are critical to the operation of County Government and which have permanent legal, administrative, and historical value in accordance with state law;
- Ensures public accessibility to records in accordance with legal requirements, thereby providing direct accountability to the citizens served by the County Government;
- Researches and retrieves records and information, and provides general research and reference support; and
- Manages the lifecycle of records with regard to legal requirements, probity, continuity, and effectiveness; and
- Administers, files, and preserves official oaths of office.
The Legislative Information Management System houses all the official Board of County Commissioner's documents, agendas, minutes, and videos.