It is the policy of the Board of County Commissioners (BOCC) to adopt a five-year Capital Improvement Program (CIP), which shall be published on an annual basis. The first year of the annual CIP shall be appropriated as the County’s capital improvement budget for the upcoming fiscal year.
The CIP shall be reviewed, evaluated, prioritized, and updated on an annual basis in conjunction with the operating budget cycle. The CIP shall include a schedule of capital improvement projects by year, including the estimated total capital cost, estimated annual operating costs or savings, and anticipated funding source(s) for each project.
A capital improvement project is an investment of public and/or private funds of at least $100,000, which relates directly to the County’s strategic plan and has a useful life of at least five (5) years. Examples of a capital improvement project include, but are not limited to:
The BOCC is responsible for adopting a five-year CIP on an annual basis. The BOCC is also responsible for appropriating the first year of the five-year CIP on an annual basis.
The County Manager is responsible for preparing and submitting a preliminary five-year CIP to the BOCC before May 1st of each year as required by the Home Rule Charter for Johnson County. In addition, the County Manager is responsible for submitting a final recommendation for the proposed five-year CIP to the BOCC at least 45 days prior to the statutory deadline for adopting the annual budget.
The Director of Budget and Financial Planning is responsible for compiling agency and department capital improvement project requests, evaluating the impact of each request on the County’s debt structure and multi-year budget projection, and assisting the County Manager with the development of a proposed five-year CIP. In developing the proposed five-year CIP, the Director of Budget and Financial Planning will ensure that project costs are indexed for estimated inflation.
The Director of Planning is responsible for providing demographic research for use in developing a proposed five-year CIP. In addition, the Director of Planning shall review all CIP requests in regard to compatibility with the County’s Comprehensive Plan and the comprehensive plans of other jurisdictions.
Elected officials, agency directors, and department directors are responsible for preparing, submitting, explaining, and justifying capital improvement project requests for the annual CIP. Project requests will include a specific percentage of the project budget as a contingency amount, as defined by the County Manager in the financial procedures, to reduce the probability of cost overruns if the project is approved for funding.
A five-year CIP shall be adopted by the BOCC on an annual basis to accomplish the following objectives:
The CIP Review Committee is responsible for reviewing capital improvement project requests and submitting a recommended five-year CIP to the County Manager.
The CIP Review Committee will meet periodically to review project requests, evaluate project requests according to a number of criteria, and prepare a recommended five-year CIP.
It is the policy of the BOCC to finance tax-supported projects included in the annual CIP with a combination of pay-as-you-go (cash) financing and debt financing. For each project, pay-as-you-go financing shall be considered first before any debt is issued. If debt financing is necessary for the annual CIP, the debt shall be issued and managed according to section 150 Debt Management.